Top Ten Advantages of Having PDF Files

Invented by Adobe Systems and perfected since 1993, Portable Document Format (PDF) lets you capture and view robust information — from almost any application, on any computer system — and share it with virtually anyone, anywhere. Individuals, businesses, and government agencies around the world trust and rely on PDF to communicate their ideas and vision.

People have clearly discovered some advantages of PDF files, but only a few are actively creating PDF files themselves. So why should you consider creating your own PDF documents? I present you the top 10 advantages of this widely popular format:

• 1. Compatible Across platforms

From Windows, Mac, Linux, to even modern mobile phones and PDA’s: PDF files can be opened on basically any system! You do not have to worry about your co-workers, students, family, or whomever you are sharing your work with, not being able to open your files.

• 2. Compact & Small

When you convert an existing document to a PDF file, it will automatically be highly optimized making it much smaller in size without losing any quality. Note that you can often also combine and merge multiple documents into one single PDF: spreadsheets, word documents, photos, etc..: you can join them all together into a single PDF File!

• 3. Can be created from any source document/application

The powerful technology behind the PDF format allows you to convert almost any document, from any application to a PDF file. With a decent PDF Creator your PDF file will just look like you printed your file on high quality paper.

• 4. Securable, avoid people from modifying & redistributing your work

Protect your PDF File, and prevent users from printing, duplicating or even opening your work. The encrypted protection makes it possible to share your work, without having to worry about various doom scenarios.

• 5. Secure, almost no chance of getting infected with viruses.

There is almost no chance of a PDF file getting infected with something like a virus or trojan, which makes it a safe and trusted way of sharing your work.

• 6. Easy and quick to create when using the right software

You’ll find a ton of different PDF conversion programs on the internet, one looking even more fancier than the other, with prices varying from $30 to $300 or more. Most of them are pretty easy to use though, and you’ll usually be able to convert your documents to PDF in a few simple clicks. Choosing a good software solution is another story, but you can find some advice at my other PDF Creator article.

• 7. Software to view PDF Files is completely free

Software like Acrobat Reader to open PDF Files can be downloaded for free, and is already installed on most computers. Often it will be installed in combinations with other software you bought on CD-Rom. (A lot of companies deliver their documentation as PDF files.)

• 8. Viewable within most web-browsers

You are simply able to open and view PDF files in your favorite web-browser. You can simply click a link whenever someone links to a PDF file on a website, and the file will be opened automatically.

• 9. PDF Files meet legal document requirements.

A document must be kept in a format that cannot be changed or altered without leaving any footprints, if you want it to be admissible in a court of law. A created PDF file cannot be altered, and usually meets these legal requirements. (Contact a legal advisor for more info.)

• 10. Compatible with modern portable reader systems

This is a whole new but powerful phenomenon: various companies are working on digitally paper pads. These flat panels, not much larger than a regular book, allow you to upload your PDF files to the device, so you can read through the information like a normal book.

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Note: Moyea PowerPoint to PDF Converter is a free all-in-one PDF creator, which can support converting PowerPoint/Word/Excel files to PDF documents without loss of any original document quality.
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